OCD Executives - Under Construction

Who are the OCD Executives for the current term?
What do the OCD Executives do?
How can I become an OCD Executive?
Which positions are available for the upcoming term(s)?

Who are the OCD Executives for the current term?
- Winter 2008
  - OCD Advisor - (1 vacant position)
  - Service Coordinator - Alison Lang
  - Finance Coordinator - Philip Doyle
  - Event Coordinators - Andrew Kloiber and Ashley Dean
  - Web Developer - Bianca Curutan
  - Marketing/Recruitment Coordinator - Abid Amirali
  - Marketing/Recruitment Team Members - Roma Patel, (1-2 vacant positions)
What do the OCD Executives do?
- Advisor (1 position/term)
  - It is the Advisor's responsibility to be a resource for the Service Coordinator, the Executives, and for all of OCD. They must have prior experience being an OCD Service Coordinator and FOC. The Advisor also creates and conducts the mid-term don and frosh surveys and creates a report for the service based on the results. This position is particularly important to have during the Fall Term in conjunction with a new Service Coordinator; Winter and Spring Term Advisor positions are not required with an experienced Service Coordinator.
- Service Coordinator (1 position/term)
  - The Service Coordinator is in charge of making sure that the Off-Campus Dons service is fulfilling its purpose, as well as providing support for the Executives and being in charge of the dons. They do this by facilitating meetings, identifying potential problems, rewarding exceptional work, and scheduling training sessions. When there is no Advisor, the Service Coordinator is expected to conduct the mid-term don and frosh surveys.
- Finance Coordinator (1 position/term)
  - It is the Finance Coordinator’s responsibility to ensure that Off-Campus Dons remains within their budgets. They will do this by reviewing potential don events with the Event Coordinators and by keeping track of don event budgets and cash issued. They will also keep copies of all receipts and cheque-request forms, maintain a ledger of transactions and current balances, and actively seek other forms of funding (e.g., special projects fund etc.). In aliition, they are responsible for training the next Finance Coordinator. The Finance Coordinator will work with the Marketing/Recruitment Coordinator to not only ensure that the Marketing/Recruitment team does not go over their budget, but also to let them know how much of their budget is available. Training will be with the current and past Service Coordinators as well as the VP Internal, Darcy Higgins, to better understand budget details.
- Event Coordinators (3 positions/term)
  - The purpose of the Event Coordinators is to ensure that high calibre don events are planned, organized, and properly implemented. They will review event risk management forms (RMFs), provide suggestions and comments to improve the RMFs, and ensure that the event is organized and executed. Either the Service Coordinator or an Event Coordinator must be present at every Don event. Event Coordinators will work closely with the Web Developer and Finance Coordinator and will be accountable to the Service Coordinator. Event Coordinators will be provided with manuals containing detailed contact information concerning rooms, forms, and service contacts and will be intensively trained on event planning and risk management forms. Two Event Coordinators per term (during the Fall and Winter terms) will be responsible for reviewing and ensuring the implementation of don events for that term. This will be completed by hosting bi-weekly meetings with those dons whose events will be held within a month. This group of Event Coordinators and dons will organize and implement the events. At least one Event Coordinator must be present at every meeting. There will be an Event Coordinator delegated to the task of organizing a large End of Term event for the Fall and Winter terms. Event Coordinators for Fall term will be trained in the summer and be expected to work on the Fall events.
- Web Developer (1 position/term)
  - The Web Developer is responsible for ensuring that the Off-Campus Dons website is up-to-date with accurate information, active links, and service updates and for improving the quality and professionalism of the presentation of the site. This includes updating don contact information, event details, and uploading pictures, as well as training and updating the next person to take the position. The Web Developer will work closely with the Marketing/Recruitment Coordinator and the Event Coordinators. Applicants must be able to work in PHP or be willing to be trained to code. Time commitment is 8 hours/week leading up to Orientation and 2-5 hours/week throughout the Fall and Winter terms.
- Marketing/Recruitment Coordinator (1 position/term)
  - The Marketing/Recruitment Coordinator has a dual responsibility: working to promote the service and recruiting to fill positions for Off-Campus Housing Orientation. They will be responsible for a team of 4-6 Marketing/Recruitment Team Members, whom they will hire with assistance from the Service Coordinator, dedicated to promoting the Off-Campus Dons service and events. This includes using available resources, such as putting ads and articles in Imprint, using the Marquee, arranging poster runs, and creating and posting banners, as well as designing posters to make the Off-Campus Dons office more inviting from the outside. All marketing campaigns must be approved by the Service Coorinator. The Marketing/Recruitment Coordinator will work closely with the Finance Coordinator and will be accountable to the Service Coordinator. During the Winter and Spring terms, the Marketing/Recruiting Coordinator will be responsible for the recruitment of dons, event managers, team leaders, and frosh leaders for Off-Campus Housing Orientation. They will accomplish this by leading their team in creating awareness with banners and posters, ensuring applications are available, working closely with the Web Developer to ensure that the website provides sufficient and accurate application/job description information, and making presentations to classes about Off-Campus Housing Orientation. Creativity in creating other forms of recruitment is encouraged, but any new methods must be approved by the Service Coordinator.
- Marketing/Recruitment Team Members (2-3 positions/term)
  - Team members will work together to promote Off-Campus Dons as a service and to recruit dons, event managers, team leaders, and frosh leaders for Off-Campus Housing Orientation under the direction of the Marketing/Recruiting Coordinator, to whom they are accountable to.
How can I become an OCD Executive?
- OCD Executives are selected based on resumes, as well as letters stating why individuals would like to be a part of the OCD Executives, which should include qualifications/interests/etc. that are not already on their resumes. If you are interested in become an OCD Executive, please refer to the available positions (in Questions 1 and 4) and submit your resume and application letter to the OCD office (SLC 2142) or by email to uwocd@yahoo.com.
- Notes:
  - Event Coordinators MUST have previous OCD experience
  - Previous OCD experience is preferable for the Marketing Coordinator position
  - OCD experience is not required for the Web Developer, Marketing Team, and Finance Coordinator positions
Which positions are available for the upcoming term(s)?
- Spring 2008
  - OCD Advisor - TBD
  - Service Coordinator - TBD (one of the new FOC)
  - Finance Coordinator - TBD
  - Event Coordinators - (1 vacant position)
  - Web Developer - TBD
  - Marketing/Recruitment Coordinator - TBD
  - Marketing/Recruitment Team Members - (2-3 vacant positions)